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Rates & Fees

Exhibit Hall Rental Rates
Daily Rental
Exhibit Hall (Consumer Show/Tradeshow)
$4,355
Exhibit Hall (Commercial)
$3,525
Exhibit Hall (Non-Profit Rate on Friday-Sunday) *
$2,660
Exhibit Hall (Non-Profit Rate on Monday-Thursday) *
$2,095
Green Room (only)
$ 115
Move-In, Move-Out and Room Turnaround fees are one-half (1/2) the daily rental rate.
Entertainment Event Pricing is the Greater of 10% of Gross Ticket Sales vs.Exhibit Hall Rent.
* Non-Profit Entertainment Pricing is the Greater of 8% of Gross Ticket Sales vs. Exhibit Hall Rent.
* Non-Profit Rates are only available to 501(C)(3) Corporations.
* Non-Profit Rates do not apply to National Holidays and Days of Celebration (i.e. July 4th.)
Celebrations, New Years Eve Parties, etc.)
* Non-Profit Rates on Friday-Sunday can be reserved no more than 6 months in advance.

Weekday Ballroom
Rental Rates
Monday - Friday Cost/Day
6:00am-4:00pm 5:30pm-
Midnight
6:00am-
Midnight
Charter Oak Ballroom (All)
$ 1,380
$ 2,160
$ 2,850
Charter Oak Ballroom E
$ 460
$ 760
$ 945
Charter Oak Ballroom A, B,
C or D
$ 230
$ 360
$ 475
San Joaquin Ballroom
$ 780
$ 780
$ 1,180
San Joaquin A, B, C or D
$ 195
$ 195
$ 295

Weekend Ballroom
Rental Rates
Saturday & Sunday Cost/Day
6:00am-2:00pm 5:30pm-
Midnight
6:00am-
Midnight
Charter Oak Ballroom (All)
$ 1,380
$ 2,160
$ 2,850
Charter Oak Ballroom E
$ 460
$ 720
$ 945
Charter Oak Ballroom A, B, C or D
$ 230
$ 360
$ 475
San Joaquin Ballroom
$ 780
$ 780
$ 1,180
San Joaquin A, B, C or D
$ 195
$ 195
$ 295

Conference Room Rental Rates
Monday-Sunday Cost/Day
6:00am-
4:00pm
5:30pm-
Midnight
6:00am-
Midnight
Sequoia A or B
$ 195
$ 195
$ 295
Mineral King/Kaweah A or B
$ 145
$ 145
$ 220
Mineral King/Kaweah A and B
$ 195
$ 195
$ 295
Kaweah A or B
$ 145
$ 145
$ 220
Kaweah A and B
$ 195
$ 195
$ 295
Sierra A
$ 145
$ 145
$ 220
Sierra B
$ 195
$ 195
$ 295
Executive Board Room
$ 240
$ 240
$ 355
Grand Board Room
$ 320
$ 320
$ 480
Exhibit Lobby (when used as meeting space)
-
-
$ 585
Lobbies (each Lobby) - - $ 255

Break Service Rates
Continuous Break Service - $19.95 per person
A combination of our Deluxe Continental Breakfast and Afternoon Break Service, refreshed continually throughout the day.
Deluxe Continental Breakfast-$11.50 per person
Regular Coffee
Orange Juice
Decaffeinated Coffee
Assorted Breakfast Pastries
Hot Tea
Sliced Fresh Fruit
Continental Breakfast - $8.35 per person
Regular Coffee Orange Juice
Decaffeinated Coffee Assorted Breakfast Pastries
Hot Tea Condiments
Afternoon Break Service - $5.25 per person
Soft Drinks & Bottled Water
Snack Baskets
Cookies ( 2 per person )
Box Lunches - $12.50 per person
Hoagie Sandwich ( Turkey, Ham, or Roast Beef or Vegetarian)
Potato Salad Dessert
Fresh Fruit Chips
Iced Tea or Assorted Soft Drinks
Picnic Lunch - $12.50 per person (Available Low Carb)
Fried Chicken or Roasted Chicken
Potato Salad, Fresh Fruit
Roll with Butter and Cookie
Iced Tea or Assorted Soft Drinks
Specialty Salads - $12.50 per person
Chicken Cesar Salad or Cobb Salad
Roll with Butter and a Cookie
Iced Tea or Assorted Soft Drinks
Pizzas - $30.50 each ( any toppings )
With 4 soft drinks

Coffee & Tea Service Rates
Featuring Seattle's Best Coffee
Service for 16
$30.50 per gallon
$10.50 per carafe
Hot Tea (assorted flavors)
Service for 16 $30.50 per gallon
$10.50 per carafe

Party Tray Rates
Large Tray (20-25) people
$125.00 each
Medium Tray (15-18) people $105.00 each
Small Tray (10-12) people
$ 85.00 each
Available Trays:
Fruit Trays Meat Trays
Vegetable Trays Specialty Trays
Cheese Trays

Food Service Rates
Cookies
$10.95 per dozen
Brownies
$23.95 per dozen
Danish $23.95 per dozen
Donuts $18.50 per dozen
Assorted Danish/Donuts $21.95 per dozen
Bagels w/ cream cheese $23.95 per dozen
Muffins $17.95 per dozen
Snack Baskets ( serves 10 ) $14.75 per basket

Beverage Rates
Soft Drink
$2.25 each
Bottled Water
$2.25 each
Ice Tea $16.25 pitcher
Lemonade $16.25 pitcher
Fruit Punch $16.25 pitcher
Orange Juice
$18.50 pitcher
Apple Juice
$16.25 pitcher
Applicable sales tax will apply to all Food and Beverage Services.

Audio Visual Service Rates
Audio Connection Fee $26.26 each
AV Technician Fee $36.75 each/day
Microphone-Wired
$27.00 each/day
Microphone-Wireless Lavaliere
$54.00 each/day
Microphone-Wireless Hand Held $54.00 each/day
Projector ( Overhead )w/ Std Screen/Cart $62.00 each/day
Projector (Slide) w/ Std Screen/Cart $62.00 each/day
Projector - Wireless $76.00 each/day
Projection Screen ( Std ) 8'x8' $32.00 each/day
Projection Screen 10'x10' w/ riser $64.00 each/day
Projection Screen 10.5'x14' $91.00 each/day
Projection Screen 10.5'x14' - hung $209.00 each/day
Dress Kit for 10.5'x14' or 9'x12' Screen $91.00 each/day
VCR or DVD Player and Monitor $94.00 each/day
Video Projector (LCD)-3000 lumens $209 each/day
Video Projector (LCD)-1700 lumens $126.00 each/day
Video Projector (LCD)-700 lumens $126.00 each/day
Cassette Player or CD Player $49.00 each/day
DVD Player or VCR or Monitor only $63.00 each/day
Laser Pointer $36.75 each/day
Spotlight (w/ operator - 2 hours) $189.00 each/day

Decorating and Booths Rates
Deluxe Booth 8x10 or 10x10
-1 Table, Cloth Skirt & Linen, 2 Chairs,
Pipe & Drape
$77.75 each/use
Basic Booth 8x10 or 10x10-1 Table, 2 Chairs, Pipe & Drape $54.50 each/use
Deluxe Table Booth-1 Table, Cloth Skirt & Linen, 2 Chairs $38.75 each/use
Basic Table Booth-1 Table, 2 Chairs $13.50 each/use
Pipe & Drape $2.75 per foot
Display Table w/ Skirt & Linen $16.25 each/use
Skirts ( Linen ) $24.75 each/use
Tablecloths $3.50 each/use
Napkins $0.25 each/use

Staff Service Rates
Security Guards ( 4 hr. min.)
$21.50 per hour/guard
Maintenance
$19.50 per hour
Technician $22.75 per hour
Ticket Takers ( 4 hr. min.) $19.50 per hour

Electrical & Telecommunication Rates
Booth Electric 120V/20 AMPs
$36.25/booth hook-up
Telephone or Data Line
$70.00 each/day
Speaker phone w/ Phone Line $91.00 per day
Wireless High Speed Internet $8.25 each connection
Extension Cord Rental $11.00 each/use
Multi-Plug Outlet Rental $13.50 each/use

Miscellaneous Equipment Rates
City Business License $21.00 per day
Dance Floor ( 3x3 sections ) $3.60 per section
($100 minimum)
Flipchart-pad, 2 markers $27.50 each/day
Forklift w/ operator $48.50 per half hour
Risers/Staging $28.50 per section
Spotlight w/ operator $189.00 each/day
Starlight - Exhibit Hall $189.00 per day
Piano ( 7" Grand) $210.00 each
Piano ( Upright ) $94.50 each
Piano Tuning ( on request ) $115.50 per tuning
Marker board ( 2x3 ) $14.00 each/day
Easel $14.00 each day

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