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| | | Exhibit Hall Rental Rates | Daily Rental | | Exhibit Hall (Consumer Show/Tradeshow) | $4,355 | | Exhibit Hall (Commercial) | $3,525 | | Exhibit Hall (Non-Profit Rate on Friday-Sunday) * | $2,660 | | Exhibit Hall (Non-Profit Rate on Monday-Thursday) * | $2,095 | | Green Room (only) | $ 115 | | Move-In, Move-Out and Room Turnaround fees are one-half (1/2) the daily rental rate.
Entertainment Event Pricing is the Greater of 10% of Gross Ticket Sales vs.Exhibit Hall Rent.
* Non-Profit Entertainment Pricing is the Greater of 8% of Gross Ticket Sales vs. Exhibit Hall Rent.
* Non-Profit Rates are only available to 501(C)(3) Corporations.
* Non-Profit Rates do not apply to National Holidays and Days of Celebration (i.e. July 4th.)
Celebrations, New Years Eve Parties, etc.)
* Non-Profit Rates on Friday-Sunday can be reserved no more than 6 months in advance.
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| Weekday Ballroom
Rental Rates | Monday - Friday Cost/Day | | 6:00am-4:00pm | 5:30pm-
Midnight | 6:00am-
Midnight | | Charter Oak Ballroom (All) | $ 1,380 | $ 2,160 | $ 2,850 | | Charter Oak Ballroom E | $ 460 | $ 760 | $ 945 | Charter Oak Ballroom A, B,
C or D | $ 230 | $ 360 | $ 475 | | San Joaquin Ballroom | $ 780 | $ 780 | $ 1,180 | | San Joaquin A, B, C or D | $ 195 | $ 195 | $ 295 | |
| Weekend Ballroom
Rental Rates | Saturday & Sunday Cost/Day | | 6:00am-2:00pm | 5:30pm-
Midnight | 6:00am-
Midnight | | Charter Oak Ballroom (All) | $ 1,380 | $ 2,160 | $ 2,850 | | Charter Oak Ballroom E | $ 460 | $ 720 | $ 945 | | Charter Oak Ballroom A, B, C or D | $ 230 | $ 360 | $ 475 | | San Joaquin Ballroom | $ 780 | $ 780 | $ 1,180 | | San Joaquin A, B, C or D | $ 195 | $ 195 | $ 295 |
| Conference Room Rental Rates | Monday-Sunday Cost/Day | | 6:00am-
4:00pm | 5:30pm-
Midnight | 6:00am-
Midnight | | Sequoia A or B | $ 195 | $ 195 | $ 295 | | Mineral King/Kaweah A or B | $ 145 | $ 145 | $ 220 | | Mineral King/Kaweah A and B | $ 195 | $ 195 | $ 295 | | Kaweah A or B | $ 145 | $ 145 | $ 220 | | Kaweah A and B | $ 195 | $ 195 | $ 295 | | Sierra A | $ 145 | $ 145 | $ 220 | | Sierra B | $ 195 | $ 195 | $ 295 | | Executive Board Room | $ 240 | $ 240 | $ 355 | | Grand Board Room | $ 320 | $ 320 | $ 480 | | Exhibit Lobby (when used as meeting space) | - | - | $ 585 | | Lobbies (each Lobby) | - | - | $ 255 | | Break Service Rates
| | Continuous Break Service - $19.95 per person | | A combination of our Deluxe Continental Breakfast and Afternoon Break Service, refreshed continually throughout the day. | | Deluxe Continental Breakfast-$11.50 per person | | Regular Coffee | Orange Juice | | Decaffeinated Coffee | Assorted Breakfast Pastries | | Hot Tea | Sliced Fresh Fruit | | Continental Breakfast - $8.35 per person | | Regular Coffee | Orange Juice | | Decaffeinated Coffee | Assorted Breakfast Pastries | | Hot Tea | Condiments | | Afternoon Break Service - $5.25 per person | | Soft Drinks & Bottled Water | | | Snack Baskets | | | Cookies ( 2 per person ) | | | Box Lunches - $12.50 per person | | Hoagie Sandwich ( Turkey, Ham, or Roast Beef or Vegetarian) | | | Potato Salad | Dessert | | Fresh Fruit | Chips | | Iced Tea or Assorted Soft Drinks | | | Picnic Lunch - $12.50 per person (Available Low Carb) | Fried Chicken or Roasted Chicken
| | | Potato Salad, Fresh Fruit | | | Roll with Butter and Cookie | | | Iced Tea or Assorted Soft Drinks | | | Specialty Salads - $12.50 per person | | Chicken Cesar Salad or Cobb Salad | | | Roll with Butter and a Cookie | | | Iced Tea or Assorted Soft Drinks | | | Pizzas - $30.50 each ( any toppings ) | | With 4 soft drinks | |
| Coffee & Tea Service Rates
| | Featuring Seattle's Best Coffee | | Service for 16 | $30.50 per gallon
| | $10.50 per carafe | | Hot Tea (assorted flavors) | | | Service for 16 | $30.50 per gallon | | $10.50 per carafe |
| Party Tray Rates
| | Large Tray (20-25) people | $125.00 each | | Medium Tray (15-18) people | $105.00 each | | Small Tray (10-12) people | $ 85.00 each | | Available Trays: | | | Fruit Trays | Meat Trays | | Vegetable Trays | Specialty Trays | | Cheese Trays | |
| Food Service Rates
| | Cookies | $10.95 per dozen | | Brownies | $23.95 per dozen | | Danish | $23.95 per dozen | | Donuts | $18.50 per dozen | | Assorted Danish/Donuts | $21.95 per dozen | | Bagels w/ cream cheese | $23.95 per dozen | | Muffins | $17.95 per dozen | | Snack Baskets ( serves 10 ) | $14.75 per basket |
| Beverage Rates
| | Soft Drink | $2.25 each | | Bottled Water | $2.25 each | | Ice Tea | $16.25 pitcher | | Lemonade | $16.25 pitcher | | Fruit Punch | $16.25 pitcher | | Orange Juice | $18.50 pitcher | | Apple Juice | $16.25 pitcher | | Applicable sales tax will apply to all Food and Beverage Services. |
| Audio Visual Service Rates
| | Audio Connection Fee | $26.26 each | | AV Technician Fee | $36.75 each/day | | Microphone-Wired | $27.00 each/day | | Microphone-Wireless Lavaliere | $54.00 each/day | | Microphone-Wireless Hand Held | $54.00 each/day | | Projector ( Overhead )w/ Std Screen/Cart | $62.00 each/day | | Projector (Slide) w/ Std Screen/Cart | $62.00 each/day | | Projector - Wireless | $76.00 each/day | | Projection Screen ( Std ) 8'x8' | $32.00 each/day | | Projection Screen 10'x10' w/ riser | $64.00 each/day | | Projection Screen 10.5'x14' | $91.00 each/day | | Projection Screen 10.5'x14' - hung | $209.00 each/day | | Dress Kit for 10.5'x14' or 9'x12' Screen | $91.00 each/day | | VCR or DVD Player and Monitor | $94.00 each/day | | Video Projector (LCD)-3000 lumens | $209 each/day | | Video Projector (LCD)-1700 lumens | $126.00 each/day | | Video Projector (LCD)-700 lumens | $126.00 each/day | | Cassette Player or CD Player | $49.00 each/day | | DVD Player or VCR or Monitor only | $63.00 each/day | | Laser Pointer | $36.75 each/day | | Spotlight (w/ operator - 2 hours) | $189.00 each/day |
| Decorating and Booths Rates
| | Deluxe Booth 8x10 or 10x10 -1 Table, Cloth Skirt & Linen, 2 Chairs,
Pipe & Drape | $77.75 each/use | | Basic Booth 8x10 or 10x10-1 Table, 2 Chairs, Pipe & Drape | $54.50 each/use | | Deluxe Table Booth-1 Table, Cloth Skirt & Linen, 2 Chairs | $38.75 each/use | | Basic Table Booth-1 Table, 2 Chairs | $13.50 each/use | | Pipe & Drape | $2.75 per foot | | Display Table w/ Skirt & Linen | $16.25 each/use | | Skirts ( Linen ) | $24.75 each/use | | Tablecloths | $3.50 each/use | | Napkins | $0.25 each/use |
| Staff Service Rates
| | Security Guards ( 4 hr. min.) | $21.50 per hour/guard | | Maintenance | $19.50 per hour | | Technician | $22.75 per hour | | Ticket Takers ( 4 hr. min.) | $19.50 per hour |
| Electrical & Telecommunication Rates | | Booth Electric 120V/20 AMPs | $36.25/booth hook-up | | Telephone or Data Line | $70.00 each/day | | Speaker phone w/ Phone Line | $91.00 per day | | Wireless High Speed Internet | $8.25 each connection | | Extension Cord Rental | $11.00 each/use | | Multi-Plug Outlet Rental | $13.50 each/use |
| Miscellaneous Equipment Rates | | City Business License | $21.00 per day | | Dance Floor ( 3x3 sections ) | $3.60 per section
($100 minimum) | | Flipchart-pad, 2 markers | $27.50 each/day | | Forklift w/ operator | $48.50 per half hour | | Risers/Staging | $28.50 per section | | Spotlight w/ operator | $189.00 each/day | | Starlight - Exhibit Hall | $189.00 per day | | Piano ( 7" Grand) | $210.00 each | | Piano ( Upright ) | $94.50 each | | Piano Tuning ( on request ) | $115.50 per tuning | | Marker board ( 2x3 ) | $14.00 each/day | | Easel | $14.00 each day |  | | |
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